Posted By: grayhair
I do not intend to disclose names, but I was quite disappointed today when I thought I had arrangements worked out for an appointment. Even indicated that I would not have access to email, but could be reached via text or phone. Next thing I know is that I no longer had my earlier scheduled appointment because they couldn't reach me. I had one call (no voice mail) which I couldn't pick up, then no try again for three hours or more. When I was contacted, I was told that I could have a later time which I could not do. It's discouraging when you make every effort to live up to your part of the bargain, only not have it from the other side.
My sympathies.
In your post you said "they" therefore please forgive my presumption you're dealing with an Agency.
Serendipitously, I was speaking to an agency owner I mentor in another state about this very issue. She was asking the best way to let a client know one of her girls has flaked and will not make the appointment. Usually, when appointments go south more often than not it's because the associate will not, can not or is incapable of keeping their commitments. Then you as an agency owner have to scramble to find a way to correct the situation with what you have to work with at the time.
As I explained the first step is to immediately contact the client and let them know "Houston, we have a problem". I have always taught those I mentor, leave a discreet message, usually involving something from the industry they are in just in-case someone else hears the message. Be concise, unspecific and clearly business related. I told her do the "this is Mr so and so Secretary, he's having problems with your parts order can you give him an immediate call." Now most guys, I've found over the years will get the coded message if they have a pending appointment.
We don't do texting, I don't allow it just another form of technology to go wrong and in my business model we do everything by voice. Simple, tried, true and yes old fashioned. With a little creativity there is no reason not to leave a client a red flag they can recognize.
However, as I must point out, that is the world according to me and at the end of the day, the world doesn't give a rats ass. Side note: Have you ever wondered other than a scientist where you would get a Rat's ass to give someone in the first place ? -- Just asking -- Anyway...
E-coli happens, if they do it to you three times it's a definite pattern an move on. Otherwise, if the person or operation in question has not don't this before, consider it an aberration until quantitatively proven otherwise.
Be well
Sincerely,
Lee Dreams
comede, bibe, gaude