Minnesota

A question about assistants.....confused_smile
Mindyzurgirl See my TER Reviews 1366 reads
posted

So I've always believed (& put into practice) most people want to communicate one on one, not only for discresion but also to  
Prevent any miscommunication.
Yet of course people can't read minds & it never fails when my life gets hectic  -as it usually does considering the family commitments/obligations that seem to always come up, that's when I get the most communication from people.
I've tried & I can't always respond in a timely matter. As a matter of fact lately I've failed miserably.
          My question is this: guys -would you rather wait to hear back from the gal herself to ensure the personal communication?
Or is it more important that you get responded to very quickly even if it is by an assistant of some sort?  
 Gals how do you do it & why? ......if you would like to share, also do you reply to the new people that just say  
"hi what's up"?

I used to reply to everyone but I just can't anymore if one doesn't give the required info.  
however I'm truly feeling so guilty not to repeat the steps already outlined in my auto -reply...

I also feel tons of guilt if it takes a day or 2 for me to reply, it's like I don't even know where to start with the good guys,  

In other words: any tips for explaining a very hectic life without over sharing?, as I feel I'm doing now,BTW- but what the hell  
MN discussion board folks always have opinions that I enjoy hearing.

PrincessLover821 reads

I would prefer to deal directly with the provider and wait a little but not everyone's life is the same so taking that into account if I have to deal with an assistant I'll do it.  I like the personal touch and as you said a bad assistant can really screw things up.  That being said I think every inquiry should be responded to in 24 hours if not the same day if one reach out in the morning.  I respond to all inquiries to my company within 24 hours and so should a successful provider who is running her business.  Good customer service starts with the initial response.  Granted what happens during the session is the most important portion of our involvement together but doing everything professionally and in a timely fashion counts for something as well.  I plan my sessions well in advance so I don't need a response in a couple hours but I get the sense that many are more spur of the moment than I and may need that.  When I reach out to a provider my intention is to make an appointment and provide funds to her business so I expect to be treated in a manner that shows some appreciation.  Unfortunately the "hi what's up" and the serial last minute cancelers of the world are getting in my way by filling their inboxes with crap.

Everyone likes a quick response either by the girl herself or an assistant even though most prefer the girl because it seems more personal, and some think there talking to the girl when its the assistant. I actually like to send a follow up email to say i enjoyed the time and does the girl with the assistant read it or gets it forward to her. Also think the girls should be more proactive if the client was good and say come back soon or whatever in an email if not in person. We appreciate that more than you know

I know a few providers that don't even read the emails, they just trust there assistants for almost 100% of the work. I have received quite a few "awesome time" replies after dates from the actual girl and loved them

Thanks, yeah some do none and some do both, you can tell when its a more personal response and more of a business one but would be better if they identified it, although the assistants can be fun and friendly too
I did once get a random email from someone i'd seen saying she'd love to see me the next day if i was free (she knew that was my best day}. Glad you got those yourself, it does make you feel good

By "timely" I mean within 24 hours, give or take a couple. (assuming that I am scheduling at least few days out) If the reply is from an assistant, that's just the way it goes. (The auto-reply doesn't count as a response IMO)
I don't send very many "hi, what's up?" emails, but if I do and I don't receive a reply, I don't take it personally. Mainly because I didn't get into this hobby because I wanted a pen-pal. And obviously you ladies are not getting paid to be  pen-pals

I started on my own but I was overwhelmed with all the extra stuff associated with this, not to mention I was still trying to figure out how to screen.  

I was dropping the ball by forgetting emails I needed to respond to, answering questions later when I got the info, remembering who was who, etc... so it just makes sense for me to have an assistant.

I instruct her to disclose she is not me when emailing clients, but sometimes she forgets. I try not to talk directly with clients because a client told me it was confusing when emailing with both of us, even though we were clear who we were each time, but I can understand how it can get tough. Especially when in the same email string. I'm her backup though, so if I see something is missing, or someone emailed with something specific she doesn't know the answer to, I try to take care of those.

I don't know how the other girls do it. I'd LOVE to be able to handle it all on my own

I would have to say I would prefer to hear from the gal herself in 24hrs or so (always love it when it is a lot less).  If I didn't hear from her in 48hrs and she wasn't someone I had seen before, I would probably move on (although I would probably wait longer if it was someone I was really wanting to meet as I don't normally schedule anything even remotely short notice).  

I have communicated with 2 assistants in my experiences so far and they were both pleasant and made it very clear that they were the gals assistant, but it isn't quite the same.  I would expect any response from an assistant to be extremely fast.

Personally, I really can't imagine sending a general "hi, what's up?" e-mail to someone I haven't met.  I would not expect a response.

If it took you longer than you prefer in your response time to get to me, just say something to that effect and that you apologize for the late response.  I don't really need any in-depth info on why.  If I come to find out it is the norm for you from future appointment requests I make, I will decide if I wish to deal with that or not.

Some people have the admin gene, and some don't, and fluctuating volume compounds the issue.  I regret that we don't know each other yet Mindy, but we have exchanged emails, and you have a wonderful presence in your correspondence.  So my suggestion is, because you care, use an assistant -- and this must be the key -- who has a really good system for sorting out the urgent/important and flagging those emails to you.  Then maybe you add a comment or two that has nothing to do with admin, and everything to do with "I'm really looking forward to this.  I can't wait for 'Betty' to set it up."

Two other things:

At least half the time I am a spur of the moment guy.  If I get an auto reply there's less of a chance I will follow through.  So then I need a quick screen or a pre-screen, somehow.  

Recently I saw someone by way of a local assistant.  I was a bit pissed that the assistant was passing herself off as the provider.  I would probably have repeated by now apart from that.

On the other hand, there is an assistant in the cities who I would definitely email to ask for help because she's real and smart and nice.  In fact I think she would be fun to take out to dinner (you know who you are:-))

My preference is for direct contact with the lady.  I was pretty firmly against dealing with assistants until one of our local ladies sent me a PM explaining why she started to use one.  That shed a whole different light on the subject for me.  Now I'm not so against it, but still prefer to communicate directly with the lady.  It helps me get a feel for who she is if I haven't met her yet.

As to responses to requests it seems to be all over the board, but I do expect a response of some kind within 48 hours.  If not I assume she is too busy and getting an appointment will be difficult OR she's simply not interested. I don't send "hi, what's up" type of messages.  If I request an appointment thru P411 I find I get a pretty quick response most of the time.  If not, I simply move on.  If using email I make sure the subject line tells her why I sent it. One subject line that I find works pretty well is "Appointment Request".

So at the end of the day my main concern is a reasonably prompt response whether directly, through an assistant, or through an automated reply.  If subsequent communications then are not reasonably prompt I move on.  My time is as valuable as hers.  

As others have said, it's a business which should be treated as such in a courteous manner by all parties involved.

And if I've handled my end well......then I think the customer should come(Sp?) first.

acorn478 reads

e-mail is impersonable enough as it is, let alone talking to a representative of some one you want to message. Pretty soon it will be 'I'll have my people get a hold of your people', or  we will deal with a large bank of people at an answering service, or.....'If you wish just to say Hi, press one. If you wish to know my availability, press two. If you wish to know my rates, press three. If you wish to schedule an appointment press four, and you will be forwarded to a scheduler. If you want to hear from me, good luck!!

If I could use one to schedule meetings for me I would.   Phone tag or waiting for response on P411 is not fun.  If I need to move on,  I want to know right away.    

 

 
 

Posted By: Mindyzurgirl
So I've always believed (& put into practice) most people want to communicate one on one, not only for discresion but also to  
 Prevent any miscommunication.  
 Yet of course people can't read minds & it never fails when my life gets hectic  -as it usually does considering the family commitments/obligations that seem to always come up, that's when I get the most communication from people.  
 I've tried & I can't always respond in a timely matter. As a matter of fact lately I've failed miserably.  
           My question is this: guys -would you rather wait to hear back from the gal herself to ensure the personal communication?  
 Or is it more important that you get responded to very quickly even if it is by an assistant of some sort?  
  Gals how do you do it & why? ......if you would like to share, also do you reply to the new people that just say  
 "hi what's up"?  
   
 I used to reply to everyone but I just can't anymore if one doesn't give the required info.  
 however I'm truly feeling so guilty not to repeat the steps already outlined in my auto -reply...  
   
 I also feel tons of guilt if it takes a day or 2 for me to reply, it's like I don't even know where to start with the good guys,  
   
 In other words: any tips for explaining a very hectic life without over sharing?, as I feel I'm doing now,BTW- but what the hell  
 MN discussion board folks always have opinions that I enjoy hearing.

If using one is the best way for use to keep up with the volume of emails you get then do what you think is best so long as we know you are using one.

I totally get to now..  
When you have the right Personal Assistant especially one that has a background in marketing and business development..
When you find the one that connects with you and knows how to work with your clients ..
Someone who you can collaberate with as a partner in your business and can formulate a Marketing Strategy with..
Keeps Your business going so you can focus on what really matters AKA the time you spend with your clients  
Great AWESOMAZING FANTASTICAL AMAZABALLS Things can happen ..

But dont take my word for it,, Let me Quote the interview one of my clients just gave

"TER: Anything you would like to include?  
Melaniee: I'd like to give a special shout out and thank you to my assistant Hanna, she has done a fantastic job working for me, my clients love her and she was the one who encouraged me to go for Ms. TER and I would not have been able to do it without her. "

*holds up a glass of celebratory champagne*

Cheers !!  

~Cat
~Every Hero Needs a Sidekick

I feel the same way about mine.  The thing about personal emails is that I spent ALL my free time on my computer.  Also, that meant that I couldn't schedule anyone if I had a client.  I quickly developed a reputation that you had to book way ahead for me.  However, I'd have free slots all the time if I wasn't on my damn computer.  NOW, people can often get to see me same day.  I could be busy, and you will get a personal email from Em.  It gives information, requests references, and includes my schedule.  Also, Em knows my brain, so we just click.  It's fluid.

ooxx,
Trinity

Em is a flirt and a hoot to deal with!!!:)))

The reasons why I have an assistant, and I, like you, had the good fortune to find one right out of the chute with whom I "click".  

My clients really appreciate her too for similar reasons you mentioned Trin, and are very impressed by her professionalism.  

 I cannot even imagine going back to managing my screening and appointment emails on my own

 

 

 

 

 
 

Posted By: TrinityLake
I feel the same way about mine.  The thing about personal emails is that I spent ALL my free time on my computer.  Also, that meant that I couldn't schedule anyone if I had a client.  I quickly developed a reputation that you had to book way ahead for me.  However, I'd have free slots all the time if I wasn't on my damn computer.  NOW, people can often get to see me same day.  I could be busy, and you will get a personal email from Em.  It gives information, requests references, and includes my schedule.  Also, Em knows my brain, so we just click.  It's fluid.  
   
 ooxx,  
 Trinity

Your both pretty good at what you do

Ive had different assistants before and none of my clients ever commented on them the way they do on Cat aka Hanna..  
I think its telling when she is actually mentioned in the reviews and they make a point of complimenting her at our rendezvous.
I have a very busy life outside this , juggling this work, with my civvie work and personal life doesnt allow for me to do the administrative stuff and I want to focus on the actual physical time I spend with client, and having Hanna allows me to breathe and focus on whats important. My business is much better now and has doubled in the time she's been my assistant. She has gone above and beyond the call of duty for me and I plan on keeping her around for awhile :)  

 
Melaniee xoxo

Assistants basically guarantee you a visit but they also tend to overbook and double book the girl. Also if you become a regular to the girl and want to start sending her more flirtatious emails the assistant will intercept them and the girl may never see them. The really good girls will give you another email for you to contact them.
  Now not having assistants has its pluses as you actually get to talk the girl and the emails can be fun and flirtatious.
  As for the bad as OP states they may not always get back to you and it does become frustrating if you really want to see them as I know first hand. I guess you just have to be patient and wait your turn but emailing the actual your just taking a chance and hoping for the best.

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